Applications (CV)

Application List Table

The application list is a wide table with seafarer, assignment, pool, status, and update information. Double-click a row to open the application, or use the pencil action at the end of the row.

The Asg vessel column shows the vessel key and name from the latest active assignment.

Use the filters in the table header to narrow the list. Some columns use text filters, and others use drop-down or multi-select filters. Filters work together, so the table shows only applications that match all active filter values.

Click Columns to choose which columns are visible. Use this when you want a smaller table for daily work or need to temporarily show hidden fields such as consent, status, personal code, or seaman book number.

If the table is wider than the screen, scroll horizontally to see columns on the right. On many mice and touchpads, hold Shift and use the mouse wheel or touchpad scroll gesture to move the table left or right.

Create Application

Click Create on the application list when you need to start a new seafarer application from the back office. Enter the seafarer's email address and click Create.

Crewlap creates the application and opens the application page, where you can fill the CV sections, upload files, link pools, add notes, or create an assignment. Applications created this way are normal back-office applications and do not require the Review Tool until a seafarer later suggests changes.

Pools Toolbar

The pools toolbar is shown near the top of the application page.

• Pools shows the pools where the application is currently linked.

• Manually linked office pools are shown as normal pool chips. These links can be changed from the application pools dialog.

• Proposed client pools are shown as separate muted pool chips when the application has active recruitment proposals. These links are read-only on the application page and are changed by the recruitment proposal workflow.

• When the seafarer has an assignment, the assigned vessel pool is shown automatically. This link is read-only on the application page and is changed by the assignment workflow.

• The pencil button opens the application pools dialog for manual links only.

If no pool chips are visible, either the application is not linked to a pool you can read or your current organization/permissions do not allow pool visibility.

The toolbar can therefore show pools from several sources at the same time. For example, an application can have one manual office pool, one proposed client pool, and one vessel pool added automatically by an assignment.

Pool chips use compact labels so the toolbar stays readable. If two visible pools have the same short name or key, hover over a chip to see the full pool path and confirm which pool it represents.

Edit Application Pools

The application pools dialog lists visible office pools that can be linked to the application manually. Select the office pools where the application should be available, then click Save.

If Crewlap cannot save the selected changes, the dialog stays open and shows the reason beside the dialog buttons. No pool links are changed. For an access-denied message, ask a manager to check your application and application-pool-link permissions.

The dialog changes only manual office application-pool links. Pools added through recruitment proposals or assignments are managed by those workflows, not by the manual pools dialog. If a proposal or assignment pool is shown in the toolbar but not selected in the dialog, that is expected: it is not a manual link.

If an older manually linked client pool is still selected in the dialog, you can clear it and save. After it is removed, that client pool is no longer offered for manual selection; use recruitment proposals or assignments to add client pool links.

When pool names repeat under different parents, use the tree structure and the full path tooltip to choose the intended manual pool.

Notes On An Application

Use the right-side panel on an application page to read and add notes. On a desktop-sized screen, opening the panel makes room by moving the application content to the left. On a smaller screen, the panel opens over the content.

For a plain note, type the note text and click Add note. The new note appears in the Notes list and stays linked to the application after you leave and reopen the page.

Click Options when the note should create a task, schedule a reminder, or store salary expectation details. In the Note options dialog, select Note, Salary expectation, Task, or Reminder. Only the fields for the selected type are shown. Text already entered in the inline note field is copied into the dialog. Clicking Cancel keeps that inline text but restores the default Note type.

The whole Notes panel is hidden unless you have private-note read permission for at least one pool linked to the application. Read permission shows existing notes. The note composer and Add comment actions are shown only when you also have private-note create permission; create permission by itself does not reveal the panel. If your create permission is removed while the page is open, Crewlap keeps the notes readable, removes the create actions, and explains that your permissions changed.

You can also create reminders from the note area when you need to follow up later; see Reminders for how reminder notifications work.

Assignments

Open Assignments and click the plus button in the section header when you need to plan work for the seafarer on a vessel. Choose the vessel, choose the loaded vessel position, enter planned embarkation and disembarkation dates, and save the assignment.

After saving, Crewlap adds the assigned vessel pool to the application pools toolbar. This pool link is automatic and read-only on the application page. Open the crewlist for the assigned vessel to see the planned assignment in the live crewlist. Select a specific crewlist date only when you need a historical or date-specific view.

The Assignments section shows one assignment timeline and a table below it. The table includes current and historical assignments, with vessel context, start, end, duration, status, and row actions. Use the checkbox at the start of each row to choose which assignments appear on the timeline. By default, Crewlap selects active assignments and the latest normally finished assignment, if one exists.

Use the column button in the Assignments header to show extra fields such as assignment key, planned dates and duration, or actual dates and duration. Click the pencil action to open an assignment. Use the link action to jump to the assigned vessel crewlist.

When the assignment is active, that assignment keeps the application in the assigned vessel pool. If the assignment is finished as Available for same client only, it can keep the application in that pool until the Available for next assignment proposal until date selected in the assignment dialog. The date defines the period for creating another assignment proposal for the same client; it is not the next planned embarkation date. Other finished assignment statuses do not keep the application in the vessel pool.

See Assignment Dialog for details about planned dates, duration, assignment events, and assignment-created pool links.

Recruitment Proposals

The Recruitment Proposals section is shown below Assignments. It lists recruitment proposals for the open application.

By default, the section shows only new proposals. Use the status filter to switch to all proposals or another status when you need older items. A green new badge in the section title means the application has new proposals.

Click the plus button in the section header to create a new recruitment proposal when your permissions allow it. Click the pencil button in a proposal row to open that proposal's action dialog.

Printable Views

Use the print action on the application page when you need a read-only CV view. The static application view is designed for browser printing or saving as PDF. It shows application data according to your current permissions.

Crew list reports are opened from the vessel crewlist workflow. They show vessel context, the selected crewlist date, and the report generation date. Planned variants can also include planned assignments and their latest notes. See Crewlist Management for crewlist reports.

Application Work

• Use the list page to search and filter applications.

• Use columns to focus on the fields you need.

• Open an application to review or update CV details.

• Use notes, reminders, assignments, and recruitment proposals from the application page when coordinating the next step.