CV Management

Editing CV Sections

Click a section header to expand it. If you have permission to update the application, the header shows an edit action:

• Use the pencil button to edit a single-value section, such as personal data, contact info, rank, additional data, next of kin, multinational crew experience, denied visa, or maritime accident.

• Use the plus button to add a row to a list section, such as sea experience, address, education, children, references, documents, or uploaded CV files.

• Use row actions, such as the pencil button, when a list section already has records.

After editing, click Save to update the CV section. Click Cancel to close the dialog without saving the current changes.

If the application was created or changed by the seafarer, some sections may show a review warning instead of opening the edit dialog. In that case, use the Review Tool before changing the accepted CV data.

Personal And Contact Details

Personal and contact sections contain the seafarer's name, citizenship, date of birth, gender, phone number, and email. These fields are commonly used in search results, proposals, crew planning, and generated documents, so keep them accurate before proposing or assigning the seafarer.

Rank And Experience

The rank section stores the rank applied for, alternative rank, and available-from date.

Sea experience is a list. Add one record for each previous vessel or service period that should appear in the CV. The dialog includes company, vessel, flag, vessel type, rank, and service dates.

Use Lookup Vessel when the vessel already exists in Crewlap. Select the vessel in the lookup table and click Apply. Crewlap fills the company, vessel name, flag, vessel type, IMO number, and technical vessel fields from the vessel catalogue.

After applying a vessel from the lookup, fill the rank and service dates, then save the sea experience row. If the vessel is not in the catalogue or the catalogue entry is not suitable for the historical record, use Switch to manual entry and fill the vessel details manually.

Address, Education, Children, And References

Address, education, children, and references are list sections. Add records with the plus button, then fill the dialog fields and save.

Use references for companies or people who can confirm the seafarer's previous work. Use education for maritime schools, academies, certificates, or other education records that belong in the CV.

Additional Data

Additional Data stores physical and clothing-size information, such as height, weight, hair colour, eye colour, boiler suit size, sweater size, shirt size, trousers size, and shoe size.

These fields help with operational preparation when a client or vessel needs practical information before joining.

Next Of Kin And Family Details

Next of Kin stores the emergency or family contact for the seafarer. Fill the contact's full name, relationship, gender, citizenship, address, country, and phone numbers.

If the correct relationship is not listed, select Other and fill the Other relationship field. This keeps the relationship clear without forcing an inaccurate reference-data value.

Multinational Crew Experience

Use Multinational Crew Experience to describe the seafarer's experience in mixed-nationality crews. This is a free-text field, so write a short practical summary that helps recruiters and crew planners understand the context.

Denied Foreign Visa

Use Denied Foreign Visa when the seafarer has been refused a foreign visa. Select the checkbox and add the reason or explanation in the text field.

If there is no denied visa history, leave the checkbox off and the reason empty.

Maritime Accident

Use Maritime Accident when the seafarer has been involved in a maritime accident or was subject to a court of inquiry. Select the checkbox and describe the details in the text field.

If there is no such history, leave the checkbox off and the details empty.

Tanker Info

Tanker Info is based on reference data maintained by the back office. The available categories and rows can change when the reference data changes.

The section has two parts:

• Categories: select the tanker categories that apply to the seafarer.

• Info sheet rows: expand the view and edit the relevant tanker experience rows. Depending on the row, you may need to mark it as selected, choose a year, or add a comment.

Use the visibility options to control what the table shows:

• Selected only shows only selected rows.

• Selected categories only shows rows under selected tanker categories.

• Show all shows all available tanker info rows.

Uploaded CV And Documents

Uploaded CV files and Documents are file-based sections. Use them when you need to attach a CV file, certificate, passport, seaman book, or another document record. Uploaded CV files and document attachments can be up to 15 MiB each.

Photo

The seafarer's photo is edited in the Personal Data dialog.

1. Open Personal Data with the pencil button.

2. Use the Photo upload control to select an image file.

3. Check that the dialog shows the uploaded photo.

4. Click Save to apply the photo together with the personal data changes.

If the photo is wrong, use Remove photo in the same dialog, then save the section.

Uploaded CV Files

Use Uploaded CV for CV files that should be kept as attachments to the application.

1. Open the Uploaded CV section.

2. Click the plus button.

3. Upload one CV file in the CV Upload dialog.

4. Click Save.

The uploaded file appears in the table. Click the file name to open the preview dialog when your browser supports previewing that file type. The preview dialog can be maximized when you need more space, and it includes a download action when the file can be downloaded from the preview.

To download CV files, select the checkbox next to one or more files. The download action becomes available after at least one file is selected. Click Download Selected to download the selected CV files as an archive.

Use the minus button on a CV row only when the uploaded CV file should be removed from the application.

Documents

Use Documents for structured document records, such as certificates, passports, seaman books, medical documents, and other required paperwork.

1. Open the Documents section.

2. Click the plus button.

3. Select Document Category / Group / Type first. The dialog may show extra fields after the type is selected.

4. Fill the visible document fields, such as document number, country of issue, issue date, expiry date, issuing authority, or description.

5. Upload the document attachment.

6. Click Save.

Document records can include document type, number, country of issue, issue and expiry dates, issuing authority, description, and attachments. Some document fields appear only after the document type is selected.

Use the document filters to narrow the list by expiry state or category. Expand a document row to see its attachments. Click an attachment file name to open the preview dialog. You can maximize the preview dialog when the document needs more space on screen.

To download document attachments, expand the document row and select one or more attachment checkboxes. The download action becomes available after at least one attachment is selected.

Use row minus buttons carefully. Removing a document record removes the document entry, while removing an attachment removes only that file from the document.