Assignment Dialog

Creating An Assignment

On an application page, click New assignment to open the assignment dialog. Select the vessel first. Crewlap then loads the positions for that vessel. Select the position and fill the planned embarkation date, planned duration, and planned disembarkation date.

Click Propose to save the planned assignment. After saving, the assignment appears in the application assignments area and in the live crewlist for the assigned vessel.

The proposal or initial event date also establishes when the plan becomes visible in historical crewlists. You can use a past Propose Date when recording an assignment that was known earlier but entered into Crewlap later. A dated crewlist can show the assignment before its planned embarkation date when that initial event date is on or before the selected crewlist date and the planned embarkation date is still on or after it. Dates before the initial event do not show the assignment.

Dates And Events

The assignment dialog can track:

• Planned and actual assignment dates.

• Event tracking: proposed, approved, start traveling, embarked, etc.

Planned dates describe what is expected. Actual events describe what has happened. Keep these separate so the crewlist can show both future planning and real crew movements.

When you edit planned dates or duration later, historical crewlists use the latest saved planning values because Crewlap does not keep a separate revision history for those fields. Editing an assignment event date can also change which historical snapshots include that event. Crewlap stores when a new assignment or event was actually saved for internal traceability, but dated crewlists use business event dates, not the save timestamp. A backdated event therefore corrects the reconstructed history from that event date onward.

The actual disembarkation date is inclusive for crewlist purposes: the seafarer is still shown onboard on that date and is removed from the following day onward.

When the assignment reaches a final availability status, Crewlap may need one more business decision. If you choose Available for same client only, enter a date in Available for next assignment proposal until. This date keeps the application visible in the assigned vessel pool so the same client can create the seafarer's next assignment proposal.

Treat this date as an availability window for creating the next proposal. It is not the seafarer's next planned embarkation date, and selecting it does not create the next assignment or schedule travel. For example, choosing 31 May means that the seafarer remains available to the same client for another assignment proposal until then; it does not mean that the seafarer must embark by 31 May.

The selected date must be after the final assignment event date and no more than three months after that event. It may already be in the past when you record a historical assignment. A deadline on or after today keeps this assignment's vessel-pool link through the selected date, inclusive. An expired deadline records the historical availability period but does not keep the application in the current vessel pool.

Other final statuses do not use this availability date. Available to all clients stops this assignment from keeping the application in the assigned vessel pool. In both cases, Crewlap changes only the pool link contributed by this assignment. Other assignments, recruitment proposals, and manual pool links remain unchanged.

Repairing An Unavailable Vessel

An older assignment can still point to a vessel that has since been deleted or is no longer accessible. In that case, the assignment dialog shows Vessel unavailable and requires a replacement before the assignment can be saved.

Turn on edit mode, then select an active Replacement vessel. Crewlap lists only vessels with a compatible position slot for every rank and slot used by the assignment. Saving moves the assignment and its assignment-generated Sea Experience to the selected vessel; the dates, status history, rank, and slot order stay unchanged.

If no compatible vessel is listed, first create the required rank and position slot on an active vessel or ask a fleet administrator to do so. Closing the dialog without saving leaves the historical references unchanged.

Cancel Other Candidates

When several seafarers are proposed for the same crewlist position slot, opening one proposed assignment can show a Cancel Other section. Use it when you are approving or continuing with one candidate and want to cancel competing proposals for the same slot at the same time.

Select All to cancel every other candidate, or select only the individual candidates that should be cancelled. If no candidate is selected in Cancel Other, Crewlap saves only the assignment you are editing and leaves the other proposals unchanged.

After you select at least one other candidate, Date and Comment become required. The date is the cancellation event date for the selected proposals. The comment explains why those proposals were cancelled and is saved in their assignment history. Fill the comment before saving; Crewlap warns you while it is missing.

The selected cancellations are applied only when you click Save in the assignment dialog. Closing the dialog or clicking Cancel does not cancel the other candidates.

Assignment Pool Link

When an assignment is created for a seafarer, Crewlap automatically links the application to the vessel pool of the assigned vessel. The pool appears in the application pools toolbar when your permissions allow you to see that vessel pool.

This assignment pool link is read-only on the application page. To change it, update or remove the assignment. The application pools dialog edits only manual office-pool links and does not remove assignment-created links.

An active assignment keeps the application in the assigned vessel pool. A finished assignment keeps the application there only when Available for same client only was saved with an Available for next assignment proposal until date that has not passed. When that date passes, the assignment no longer contributes the vessel pool link.

Each assignment and proposal contributes its own pool source. Finishing or correcting an older assignment does not remove a pool link contributed by a newer assignment, a recruitment proposal, or a manual link. If no other current source links the application to that vessel pool, the vessel pool disappears from the application's current pools after the historical deadline has expired or after Available to all clients is saved.