Review Tool

When The Review Tool Appears

Open the Review Tool from an application page when Crewlap shows Acknowledge required or Review required.

Use it for two related situations:

• Acknowledge means the seafarer created a new application. A back-office user must either accept it into normal work or reject it.

• Review means the seafarer changed an existing application. A back-office user must accept or decline the changed fields, list items, or uploaded files.

The button on the application page opens the Review Tool. The page is still tied to the same application, so you can return to the application page from the breadcrumb at the top.

Review Required Dialog

If you try to edit a CV section while the application still has seafarer-created or seafarer-changed data, Crewlap opens a Review required or Acknowledge required dialog instead of the edit form.

This protects accepted back-office data from being mixed with unreviewed seafarer suggestions. Click Review or Acknowledge in the dialog to open the Review Tool, make the required decisions, and then return to the application page.

How To Read The Table

The Review Tool uses a tree table. Top-level rows group data by application area, such as General, Experience, Documents, Address, Relatives, Education, or References. Expand a row when you need to see the detailed fields inside that area.

Each row shows:

• Attribute: the field, section, list item, or uploaded file that needs a decision.

• Accepted Value: the value that is currently accepted in Crewlap.

• New Value: the value proposed by the seafarer. For uploaded files, the file name can be opened for preview.

• Status: what happened to the value. New means the seafarer added it, Changed means the seafarer edited it, and Deleted means the seafarer removed it.

For a newly created application, most rows are shown as new values because there is no previously accepted CV yet. For an updated application, compare Accepted Value and New Value before deciding.

Acknowledge A New Application

If the application itself is new, the toolbar shows Accept and Reject.

Use Accept when the application should become a normal back-office application. Crewlap asks for confirmation. After acceptance, future seafarer edits will appear in the Review Tool as separate changes.

Use Reject only when the application should not be used. Crewlap asks for confirmation because the application is moved to Trash and disappears from normal application work.

In this mode you do not accept or decline each field separately. You decide whether the whole new application should be accepted or rejected.

Review Changed Data

If an existing application was changed by the seafarer, you can accept or decline all changes at once, or review rows one by one.

Use the toolbar for broad decisions:

• Accept All accepts every proposed change.

• Decline All declines every proposed change and opens a confirmation dialog.

• Save Selected appears after you accept or decline at least one row. Use it to save only the decisions you selected.

Use row buttons for detailed review:

• The checkmark accepts the row.

• The cross declines the row.

• Clicking the same decision again removes that row decision.

• When you select a section or list item row, Crewlap applies the decision to the rows under it. Child rows may become disabled because the parent row already controls them.

Accepting a changed field replaces the accepted value with the seafarer's new value. Declining a changed field keeps the accepted value. For a new list item or uploaded file, accepting keeps the new item and declining removes it. For a deleted item, accepting confirms the deletion and declining keeps the existing item.

Decline Reasons

When you decline changes, add a clear reason so the seafarer knows what must be corrected.

For row-level decisions, a Decline reason field appears for declined rows that require a reason. You can fill in each row separately, or add one common reason in the confirmation dialog when you click Save Selected.

For Decline All, the confirmation dialog asks for a common reason. Crewlap also has an explicit Decline All without a reason option, but use it only when a reason is truly not needed.

Crewlap can send decline reasons back to the seafarer. Write the reason as a short, practical instruction, for example: "The passport copy is unreadable" or "Please enter the full vessel name."

After Saving

After saving, Crewlap refreshes the Review Tool.

If all review-required changes are resolved, Crewlap returns to the application page. The application no longer shows the review-required action.

If only some rows were saved, the Review Tool stays open and shows the remaining changes that still need a decision.

Practical Tips

• Review uploaded files before accepting them.

• Use Accept All only when you are comfortable with every proposed value.

• Use row-level decisions when one part of the CV is correct but another part needs correction.

• Add decline reasons in plain language. The seafarer should understand what to fix without asking the back-office team again.